Management Assistant (m/f)


Job description

To support Client teams in the day-to-day management of trade associations in the food and energy sectors:

  • Provide complete administrative/secretarial/organizational support
  • Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls)
  • Participating in conference call and meetings and taking notes
  • Maintaining internal lists and databases
  • Updating websites
  • Preparing and sending out surveys, newsletters, event invitations, registration forms

Ensure financial support and administration to client operations

  • Calculating membership fees
  • Invoicing and verification of expenditures
  • Process payments and report on receivables
  • Preparing quarterly financial updates

Organize, prepare and assist in meetings/events

  • Searching and selecting event location
  • Negotiating contract with hotels/event venues and other suppliers
  • Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment
  • Dealing with logistics (such as badges and event documents, shipment of event material) and
  • providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)

Your profile

  • Have a Management Assistant background or education and have 5 years relevant professional experience working in English. Working experience with international or European associations is a plus.
  • Possess strong numerical and analytical skills
  • Have excellent organisational and communication skills
  • Be fluent in English and in an additional European language
  • Have strong computer skills (MS office, website management, social media, online survey or 

    online event registration tools)
  • Proficient with most common website CMS like drupal, word press, jomla or others
  • Proficient with online tools for email marketing services, event registration, survey, etc
  • Have the ability to work within a team and autonomously
  • Have the ability to manage time and prioritise workload
  • Be flexible, stress resistant, proactive and easily fit into a multi-cultural team

What we offer

    • An attractive base salary and remuneration package commensurate with experience
    • An international working environment with a leading firm
    • Continuous training and professional development
Matthieu Postiau

Matthieu Postiau

Recruitment Consultant

Be yourself, everyone else is already taken.

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