Executive Assistant (m/f)


Job description

  • Preparation, minutes & follow-up of meetings
  • Replying to correspondence, faxes and e-mails
  • A to Z follow-up on numerous aspects of the different projects
  • Numerous contacts with Executives Management / peers from other countries, from the US - Maintaining an efficient filing system
  • A to Z agenda management: meeting coordination, (internal and external), organisation of conference calls, & follow-up ; lunches and catering co-ordination
  • A to Z travel arrangements on a worldwide basis scope
  • Expense reports
  • Calendar management
  • Telephone coordination
  • A to Z e-mail management: Review and answer e-mails on own initiative and determine which executive action is required.
  • Prepare correspondence, presentations and reports (in Word, Excel and Powerpoint) 
  • Filing reports and project files
  • Acting as an efficient & courteous point of contact for the whole team

Your profile


  • Degree in secretarial studies or equivalent
  • 5 + years experience in a multinational environment
  • Strong knowledge of Outlook & MS Office
  • Fluent in English, any other European language is a plus


  • Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize)
  • Strong communication & interpersonal skills to perform successfully in a fast-paced and client oriented environment
  • Diplomatic, discrete & confidential
  • Professional, dedicated & hardworking
  • Proactive, able to take initiatives & flexible
  • Stress-resilient (able to work towards deadlines efficiently) - Team player

What we offer

    • A 6 month interim mission in an international and dynamic environment (start mid-December) - Attractive salary package according your experience
    • Transport reimbursement
Matthieu Postiau

Matthieu Postiau

Recruitment Consultant

Be yourself, everyone else is already taken.

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