Office Manager (ENG/GER)
Office Manager/Assistant (GE-EN)
For a temporary mission starting half October until May 2021.
For this assignment, an extended range of activities and tasks are required:
EU policies monitoring: monitoring and preparing the content of European initiatives and political developments relevant to the profession of architects, especially in the areas of digitalisation, creative industries and urban development
Accounting: send billing and justifications to the head office in Berlin, monthly invoice/receipts for account, cash and credit card.
Logistics Support & Office Management: handling the stock of office supplies and kitchen supplies, ordering drinks and sanitary supplies for the floor, billing of office partners.
Communication: compilation and editorial processing of the monthly newsletter, dispatch via CMS, linking on the website, preparation of short translations, liaising with member organisations and European umbrella organisation
Event organization: planning and preparation of events, panels organization
Personal Assistant tasks: handling of the agendas, travel planning, communication with office partners, address and calendar management, preparation and dispatch of meeting documents, editing of emails, letters, invitations
Someone with a relevant experience in an assisting role and office management
Excellent command of German and English, French is a plus
Good command of IT Tools such as CMS databases and Office package
Someone committed, flexible, with a quick mind, excellent social skills and an independent, organized way of working.
If you have experience with European institutions or you already worked within the Parliament or EU Commission that is certainly a plus.
What we offer
An assignment for six month on a fix term contract.
An interesting salary in an interesting work environment
A variety of tasks and the opportunity to broaden your network
An international work environment with the opportunity to use your languages
A small team with an informal culture, a teamwork mind set and a family work vision
Part-time (80% of 90%) is negotiable.
Some people live more in 20 years than others in 80. It’s not the time that matters, it’s the person. - Doctor Who